How to create learning resources from the Administrator Role in Open eLMS
This short help video will show you how to create learning resources from the Administrator Role. Follow these instructions to add learning items, fill in necessary information, and customize the resources to meet your training needs.
1. First, Click on the 'Learning Library' Tab at the top of the screen.
2. This opens up your learning library page where you can find all your learning resources. Navigate to the "Add Learning Item" option and click on it.
3. Click "Add Learning Resource".
4. Add Learning Resource Template
5. Enter the name of the resource you are adding to the library
6. Select a 'Category' from the drop down list
7. Click on "keywords" - enter as many keywords as you need. Separate them using a comma. Important note: Using Keywords is an effective way to help users easily search and find resources in their learning area.
8. Use the Description box to tell the user what you'd like them to do with the resource and/or a summary of what the resource is about.
9. 'Track this learning resource' - ensure this is ticked if you want to track the status of the resource i.e. for reporting on who has completed/not completed etc.
10. If you want users to print a certificate upon completion of resource then check this box.
11. 'Available for Self Enrollment' - is used if you want every user on the system to be able to access the resource.
12. 'Requires Management Approval' will set up a process for a manager to approve access to the resource before the user can access it directly.
13. Click on a Company in the drop down list if you want to restrict the resource to just 1 company. Leave blank if you want to allow access to all or multiple companies.
14. Define how many days till the resource is expected to be completed. For example, if you enter '7' here and assign the resource to a user today - they would have 7 days to complete the resource by default.
15. 'Periodically Repeat' is used if you want to refresh the learning resource over a period of time i.e. Health and Safety = 365 days - this would refresh the status of the learning resource every year so that the user would have to do it again.
16. Ensure this is ticked if you want to refresh the learning after a defined period of time.
17. Define 'in days' when the learning should be refreshed i.e. 365
18. You can also 'Customise' the email that is sent to users when they need to re-do the learning again.
19. Next, choose the 'Type' of resource from the drop down list i.e. eLearning, Webpage, Upload etc... Note: For Microsoft Documents, MP4 videos or PDF's - use the Upload option.
20. Drop the document here (if using Upload type) - or add the URL if using a shared drive document NB: if the resource doesn't require a management sign off then tick the box.
21. If using Learning Resource Type - 'Webpage' - paste the URL in page link. NB: If resource doesn't require management sign off then tick the box
22. Click 'Save and Close' - this resource will now be added to the Learning Library.
In this guide, we covered how to create learning resources from the Administrator Role. From adding the resource to a category, to adding keywords and descriptions to using different resource types - you now have the knowledge to effectively create and add learning materials to your resource library.