Assign and Unassign Learning Resources/Lessons from the Learning Library

This guide demonstrates how to assign learning resources and lessons to individuals or groups of learners from the Learning Library, as well as how to remove these assignments using the same process.

Overview

The Learning Library's Assign Learning function allows administrators to:

• Assign learning resources/lessons to individuals, departments, groups, or job roles

• Remove existing learning from learners

• Manage bulk assignments efficiently

• Maintain control over who has access to specific learning content

From Learning Resource Section

From Lessons Section

Assigning Learning Resources

Step 1: Access the Learning Library

1. Log in as an Administrator

2. Go to Learning Library › Learning Resources

Step 2: Choose Content Type and Navigate to Assignment

1. Select either:

   • Learning Resources tab - for individual learning objects

   • Lessons tab - for grouped learning activities (multiple learning objects combined)

2. Click the Add button

3. Double-click on Assign Learning

Note: The assignment process is identical whether you're working with individual learning resources or lessons containing multiple learning objects.

Step 3: Select Learning Content

1. Browse or search for the learning content you want to assign:

   • Learning Resources - Individual learning objects (courses, videos, documents)

   • Lessons - Complete lessons containing multiple learning resources

2. Select the checkbox next to each item you wish to assign

3. You can select multiple items for bulk assignment across both content types

Step 4: Choose Assignment Targets

Select who will receive the learning assignments by choosing from:

• Departments - Assign to entire departments

• Groups - Assign to predefined user groups

• Jobs/Roles - Assign to specific job roles

• Individual Employees - Assign to specific learners

Step 5: Confirm Assignment

1. Review your selections in the assignment summary

2. Click Assign to confirm the assignments

3. The system will process the assignments (this may take several minutes for large groups)

Unassigning (Removing) Learning Content

Important: The same process used for assigning can be used to remove both learning resource and lesson assignments by deselecting content.

Step 1: Access Assign Learning

Follow Steps 1-2 from the assignment process above to reach the Assign Learning interface for either Learning Resources or Lessons tab.

Step 2: Locate Current Assignments

1. Navigate to the learning content you want to remove (either individual learning resource or lesson)

2. Find the target assignment (department, group, job, or individual)

3. You'll see that currently assigned content appears selected/highlighted

Step 3: Remove the Assignment

1. Deselect (unhighlight) the Department, Group, Job or Employees

2. For individual learners, ensure you're removing from the correct person

3. This process works identically for both individual learning resources and lessons

Best Practices

Before Assigning Learning

• Choose the appropriate content type - Individual learning resources for specific learning objects, or lessons for grouped learning activities

• Plan your assignments - Consider using groups or job roles rather than individual assignments for easier management

• Check prerequisites - Ensure learners have access to required prior learning

• Consider timing - Think about when learners need to complete the training

• Note: If your organisation uses the Query Builder function, assignments may be managed differently

Before Removing Learning

• Check completion status - Consider whether learners have already started or completed the learning content

• Understand content type - Removing a lesson will remove access to all learning resources within that lesson

• Maintain compliance records - For compliance-critical training, consider whether historical records need to be preserved

• Communicate with learners - Inform affected learners if removing in-progress learning

Audit Considerations

• All assignment and removal actions are automatically logged in the system audit trail

• Removal actions capture:

  • Timestamp of removal

  • Administrator who performed the action

  • Affected learners

  • Learning content removed (individual resources or complete lessons)

  • Any existing progress data

Alternative Assignment Methods

• Query Builder Function - Some organisations may use the Query Builder for more complex assignment rules

• Individual Learner Assignment - Learning can also be assigned directly from individual learner profiles